30 day prior to start date

Arts Education Foundation Retreat Agreement Confirmation By registering for a retreat or workshop with Arts Education Foundation (AEF), you acknowledge that you have read and agree to the terms outlined in this Retreat Agreement and AEF’s Privacy Policy and Terms & Conditions prior to attending the program. Organization Details Your booking is with: Arts Education Foundation (AEF) - A 501(c)(3) nonprofit organization registered in the State of Missouri Contact: info@artseducationfoundation.org This agreement pertains to participation in AEF retreats or workshops (“Activity”) hosted at designated venues (“Facility”). Role Definitions Organizers: AEF employees or contracted administrators Facilitators: Workshop leaders Participants: Any individual enrolled in an AEF retreat or workshop via deposit or full payment Booking & Payments Currency: All prices are listed in [EUR/USD] and must be paid accordingly. Full payment is required upon registration. Cancellation by Participant: More than 30 days before start: Refund minus deposit and a €50 admin fee 15–29 days before: 50% refund of total Less than 14 days before: No refund possible No refunds for early departure or unused activities We recommend securing travel insurance to cover unforeseen cancellations. Cancellation by AEF: In the rare case of cancellation due to low enrollment or unforeseen events, AEF will issue a full refund of fees paid. AEF is not responsible for incidental expenses such as travel or accommodation booked independently. Accessibility & Property Use Please respect the venue space, staff, and other guests. Accessibility varies by location. Participants must notify AEF of mobility or medical concerns in advance to assess fit. Age Policy AEF retreats are designed for adults 18 years and older unless otherwise specified. Minors must be accompanied by a parent or guardian and receive explicit permission to attend. Assumption of Risk By booking, participants acknowledge potential risks inherent in staying at historical or rural venues (e.g., uneven ground, limited emergency services). AEF will provide clear safety guidelines but assumes no liability for accidents, health events, or acts of nature. Meals & Beverages Retreat packages include breakfast daily. Vaihela has a restaurant and a kiosk. For more information regarding. Alcoholic and non-alcoholic beverage preferences can be shared in advance when relevant. We cannot accommodate all dietary needs but will do our best.

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